Better Accounts Receivable Management

A blog article about the importance of good accounts receivable management to run a successful business. It reviews 6 tips for maintaining good account receivable management.

What is Accounts Receivable?

Accounts receivable is the money that a company is owed from its customers for goods or services that have been delivered but not yet paid for. Accounts receivable management is the process of tracking and collecting these payments.

There are a few key things to keep in mind when it comes to accounts receivable management:

1. Keep track of who owes you money and when the payment is due.

2. Send invoices promptly and follow up with customers who haven’t paid.

3. Offer incentives for early payment, such as discounts or rewards points.

4. Stay on top of collections by regularly following up with customers and using collection agencies if necessary.

By following these tips, you can help ensure that your company gets paid in a timely manner and improve your overall cash flow.

Understand When You Should Consider an AR Specialist

If your business is struggling to keep up with its accounts receivable, it may be time to consider hiring an accounts receivable specialist. An AR specialist can help you streamline your billing and collections processes, and can also provide valuable insights into improving your overall accounts receivable management.

There are a few key indicators that it may be time to hire an AR specialist:

Your business is growing: As your business grows, so does the volume of invoices and payments you need to process. If you’re finding it difficult to keep up with the increased workload, an AR specialist can help take some of the pressure off by handling billing and collections.

You’re experiencing cash flow problems: If you’re consistently struggling to make ends meet or pay your bills on time, it could be a sign that your accounts receivable process needs some improvement. An AR specialist can help you optimize your process to improve cash flow.

You’re not sure how to improve your accounts receivable process: Even if your business is doing reasonably well, there may be room for improvement in your accounts receivable management. If you’re not sure where to start or what changes to make, an AR specialist can provide valuable guidance.

How to Manage Accounts Receivable

Assuming you have already set up your accounts receivable system, here are a few tips on how to manage it efficiently:

1. Keep on top of your invoicing. Make sure all of your customers are invoiced in a timely manner and that they are clear on what they are being charged for.

2. Stay organized. Have a good system in place for tracking payments and outstanding invoices. This will help you stay on top of who owes what and when payments are due.

3. Follow up with customers promptly. If you see that an invoice is past due, reach out to the customer right away to try and collect payment. The sooner you can get paid, the better off your business will be.

4. Offer incentives for early payment. Some businesses offer discounts for customers who pay their invoices early. This can help encourage prompt payment and help improve your cash flow situation.

5. Be firm with late-paying customers. If you have a customer who consistently pays late, don’t be afraid to charge them late fees or cut off their credit privileges until they catch up on their payments.

How to Get Paid Faster

According to a report by the Association of Credit and Collections Professionals, the average Accounts Receivable (A/R) cycle is currently at 24 days. This means that it takes businesses an average of 24 days to collect payment from their customers after invoice. While this number is down from previous years, it’s still too high for many businesses – especially small businesses who may not have the cash flow to sustain long A/R cycles.

There are a few things businesses can do to help reduce their A/R cycle and get paid faster:

1. First, make sure you’re invoicing correctly and completely. This seems like a no-brainer, but you’d be surprised how often invoices are missing information or contain errors. Double check your invoices before sending them out to ensure they are correct and complete.

2. Secondly, follow up with customers promptly after invoicing. A quick phone call or email can often prompt customers to pay sooner than if you just let the invoice sit.

3. Finally, offer incentives for early payment. Many businesses offer discounts for customers who pay their invoices within a certain timeframe (e.g., 2% off if paid within 10 days). This can incentivize customers to pay sooner rather than later.

By following these tips, you can help reduce your A/R cycle and get paid faster.

Tips for Better Inventory Management

Inventory management is a process that encompasses the acquisition, storage, and utilization of materials and resources used in the production of goods or services. An effective inventory management system can help businesses to minimize waste, optimize production processes, and improve customer satisfaction.

There are a number of factors to consider when developing an inventory management strategy, including:

-Forecasting demand: Accurately predicting future demand for products or services is essential for effective inventory management. Businesses need to consider both short-term and long-term demand trends when forecasting.

-Inventory turnover: The number of times inventory is sold or used over a period of time is known as inventory turnover. A high turnover rate indicates that inventory is being effectively managed and is not sitting idle on shelves.

-Safety stock: Safety stock refers to the extra inventory that is kept on hand to meet unexpected spikes in demand or disruptions in the supply chain. Maintaining an appropriate level of safety stock can help businesses avoid lost sales due to out-of-stock situations.

The following tips can help businesses to improve their inventory management:

1) Establish clear objectives and KPIs: Defining clear objectives and key performance indicators (KPIs) for inventory management is essential for guiding decision making and measuring success.

2) Conduct regular audits: Regular audits of inventory levels and stocking procedures can help businesses to identify opportunities for improvement.

3) Use technology: Making use of available


There are a lot of moving parts when it comes to accounts receivable management, but if you keep these six tips in mind, you’ll be on your way to a better system. Keep track of your invoices, follow up with customers regularly, and offer incentives for prompt payment to encourage timely payments. By staying on top of your accounts receivable, you can keep your business running smoothly.


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